Assistant - Fixed time contract

De Nora is an Italian multinational company, listed on the Euronext Milan stock exchange, a global provider of innovative technologies and solutions, and is recognized as a partner of choice for significant industrial electrochemical processes. Since its foundation in 1923, De Nora has been driven by the philosophy of continual improvement. Today, it is the world’s largest supplier of high-performing catalytic coatings and insoluble electrodes for electrochemical and industrial applications. It is also a leading supplier of equipment, systems, and processes for water disinfection and filtration. De Nora is committed to developing unconventional solutions to achieve the energy transition to decarbonization, the green hydrogen economy, and clean water for everyone.

OUR VISION: Leverage available talents as catalysts for a sustainable future.
OUR MISSION: Agility & green technologies for value creation.
 

The Assistant will be responsible for:

• Assisting and facilitating the smooth functioning of the Chief Officer’s professional life.

• Managing the Chief Officer’s agenda precisely, coordinating various activities, meetings, and appointments.

• Handling incoming calls and messages, promptly conveying relevant information to the Chief Officer.

• Prioritizing and managing email correspondence effectively.

• Assisting in drafting, reviewing, and sending communications on behalf of the Chief Officer.

• Organizing and preparing for meetings, including logistical arrangements and document preparation.

• Providing necessary documents, reports and presentations as required.

• Offering administrative support, including defining, filing, and maintaining records and documents for the Chief Officer (policies, procedures, etc).

• Ensuring the accomplishment of the applicable administrative duties.

• Managing and prioritizing requests from the Chief Officer and the Line Managers.

• Organizing and coordinating travel arrangements, logistics and activities, including business trips, accommodations, and visas renewals for the Chief Officer and for the Teams.

• Organizing events and supporting Marketing & Business Communication tradeshows and events organization.

• Independently managing tasks and promoting continuous improvement within the function.

• Managing all activities related to Requests for Purchase of Materials, Services and Capex (RDA) and associated Invoice processing.

• Monitoring budgetary expenses against actual costs for open and closed orders.

• Supporting Budget/Forecast management for all CDCs within the dept and liaising with the Administration Finance & Control Team for quarterly updates and forecast revisions.

• Track deadlines and manage NDA archives for the entire department.

• Collaborating with the Legal Team for NDA renewals and archive maintenance.

• Managing the allocation of working hours for colleagues in the Department (Time Sheet).

Education and professional experience

• Bachelor in Business Administration/management

• 0-2 years experience in the role, preferably in a multinational company.

• Good knowledge of English language

• User Knowledge of SAP

We are an Equal Opportunity Employer and take pride of our diverse and inclusive environment. We aim to attract and recruit individuals with diverse backgrounds, skills, and abilities, who will enhance the quality of our products and services and contribute to the Group’s success. We are committed to prioritize talent, make people feel respected, appreciated, and free to fully express their potential.